Payroll Coordinator - Midland PA

DEPARTMENT: Business Office and Human Resources

JOB TITLE: Payroll Coordinator

CLASSIFICATION: Exempt

REPORTS TO: Chief Financial Officer (CFO) and Director of Human Resources

JOB GOAL: The Payroll Coordinator will be responsible for the accurate, timely, and compliant processing of payroll for all PA Cyber employees in accordance with federal, state, and local regulations and the corresponding tax deposits and vendor payments.This includes maintaining comprehensive payroll records, reconciling payroll data, retirement reporting, salary changes, and providing exceptional customer service to PA Cyber employees while streamlining processes and safeguarding data integrity.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in related field preferred; or High School Diploma/GED with additional equivalent experience in related field
• Minimum of five years’ experience in related field
• Knowledge of multi-state payroll
• Proficient in, Microsoft Office Suite
• Excellent organizational and communication skills
• Proficient in payroll analysis and reconciliations
• Demonstrated ability to work well under pressure with tight deadlines
• Child Abuse Clearance; Pennsylvania State Police Criminal Record Check; and Federal Bureau of Investigation (FBI) Clearance

JOB DUTIES AND RESPONSIBILITIES:

• Work on-site at the location designated as the primary Human Resources office in order to collaborate with the Human Resources team and to have necessary access to the Human Resources data and files maintained in the primary Human Resources office.
• Validate pay detail and all withholdings within the payroll system.
• Validate and process extraction of hours from the electronic timecard system.
• Validate rate increases within the payroll system once specified approvals have been obtained.
• Accurate computing of payroll calculations and prorated calculations including but not limited to earnings, deductions, and benefits.
• Manage all direct deposit change requests.
• Manage all one time, or recurring, deductions, earnings, or payroll adjustments within the payroll system.
• Process and submit semi-monthly payroll and tax deposits to the appropriate entities.
• Recording and maintaining accurate employee records and payroll transactions in accordance with records retention policies.
• Ensuring compliance with company policies, relevant industry regulations, tax, and deduction laws.
• Validate new employee W4 information and manage employee W4 changes.
• Manage employee voluntary deductions including, but not limited to: PSERS, union dues, AFLAC, and 403(b).
• Manage employee wage garnishments.
• Manage employee fringe benefits including but not limited to medical buyout.
• Manage third party sick pay end of year tax reporting as required.
• Assist in completion of applications for state withholding taxation registrations.
• Assist in resolution of payroll issues as directed.
• Assist in employee termination process as it relates to payroll functions.
• Manage administration of PSERS including but not limited to activation, deactivation, monthly and quarterly billing reconciliation, end of year reporting, and interface file transfers.
• Assist with data collection for annual workers compensation audit.
• Conduct payroll time entry analysis prior to each semi-monthly payroll processing.
• Review Supplemental Pay forms to confirm proper documentation, rates, approvals, and authorization to pay; process accordingly in appropriate pay periods.
• Complete payroll validation and processing.
• Lead coordination for end of year payroll validation, processing, and W2 reporting and completion with relevant key employees.
• Provide information and data that support business office functions.
• Assist in reporting needs as requested.
• Respond to inquiries from state agencies requiring payroll information with proper approval.
• Maintain confidentiality.
• Follow business processes, procedures, and policies, complete tasks correctly and timely.
• Make timely payroll related decisions by employing the use of good judgment, including appropriate persons in decision making as necessary, and having the ability to support and explain reasoning for decisions.
• Adapt to changes in the work environment and ability to adapt to unexpected events.
• Follow instructions, respond to management direction; take responsibility for own actions.
• Perform any additional duties deemed necessary by the CFO, COO, and/or Director of Human Resources.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is occasionally required to stand, walk, sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

This job description is only a summary of the typical functions of the position, not an exhaustive or comprehensive list of all possible responsibilities, tasks, and duties.Additional duties may be assigned, as necessary.